Virtual Data Rooms

The choice for investment, legal and finance professionals

Hundreds of investment banks, law firms, private equity groups and corporations trust Firmex to run thousands of complex transactions. Share large volumes of sensitive documents instantly, easily and with absolute security.

1- What is a Virtual Data Room?

Virtual Data Rooms Transform the Deal Making Process

Virtual Data Rooms have replaced physical data rooms traditionally used for performing financial due diligence. Their introduction has had a significant impact on creating greater efficiencies and transparency in the diligence process for financial transactions and financial compliance. By hosting documents in an online environment, deal momentum is no longer impeded by geography and time. Participants around the world have 24/7 access to documents as they become available in a secure and auditable environment.

Why FTP, Email and Simple File Sharing Won't Do

Will FTP, email or a simple online file sharing solution will meet your needs? Not if you need to control what happens to the highly confidential documents once you have shared them. A Virtual Data Room solution is the right document sharing solution if your business process depends on:

• Controlling who sees or prints the documents
• Controlling access to documents after they have been shared
• An audit trail of who has accessed the system or documents
• Quickly sharing many large amounts documents

Ensure Security, Use a Virtual Data Room (VDR)

Evaluating a move away from inefficient document sharing practices such as DVDs, couriers and email, for highly confidential documents? Want to improve the cost and manageability of due diligence and the sharing of confidential documents? Move to a Virtual Data Room. It's really a small step in comparison to the giant leap in productivity gains, security and control you'll enjoy. They're easy to use, secure and affordable.

 2- Get started today.

Why Firmex?

At Firmex, we don't believe in counting documents or pages. Our goal is to ensure you receive the best Virtual Data Room experience and that starts with cost certainty. We deliver the total package - secure document sharing, generous data limits, responsive training and support, and an all-inclusive price.

Discover why thousands of financial, legal and corporate professionals choose Firmex virtual data rooms

Data Security

The security of your documents is our business. We comply with the latest security standards and protocols so our Data Room gives you the control you need.

• Our data center is SSAE 16/ SOC 2 Type II certified.
• Our stringent permission controls allow you to restrict who has access to your documents by
  user, folder or file.
• Protect your sensitive Microsoft Office and PDF documents with encryption, automatic watermarks
  and revoke access to documents.

Readiness

When you’ve got a deal on the line, you need to move fast. Setting up your private-branded Deal Room is fast and painless.

• All we need to get started is your logo. Bulk upload your documents, set permissions and your Firmex Virtual Data Room is ready to support
  your business processes.
• No integration requirements means no headaches and no IT investment.

Unlimited Support

Our in-house, on-demand customer service is the most responsive in the market. Just ask our customers. Best of all, it's included in the price.

• We offer a variety of training support -
  in-person, video, telephone and a searchable knowledgebase - so you get answers when you need them.
• Not sure how to support potential users of the system? Our unlimited training and support ensures everyone can use the data room effectively. 

Cost Certainty

At Firmex, cost certainty is a standard billing practice, not an exception. We deliver the total package - secure virtual document sharing, responsive training and support at an all-inclusive price.

• Our flat fee structure means no “overages” and no unpredicted fees at closing.
• Our unlimited use model means you can easily set up new data rooms, allowing us to scale with your business needs.

 

3- Need a Virtual Data Room? We keep it simple.

 

Security. Protection. Control.

When it comes to sharing highly confidential documents, you need more than just a secure login. A reliable document-sharing provider should enforce vigilant security measures, covering everything from the physical infrastructure hosting your data, to the security features applied to your users and documents. Firmex Virtual Data Rooms give you confidence that your critical information won't be compromised when you share it outside the corporate firewall. 

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Secured with SunGard

We take extreme measures to secure your data in a world-class SOC 2 Type II compliant data
center facility hosted by SunGard, the same company that serves the world’s 25 largest financial
services firms.

• Physical Security:
  24/7 onsite staffing and closed circuit cameras, access secured with biometrics and key cards
• Continuous Connectivity:
  Automated real-time fail-over to hot standby and onsite engineers, along with offsite backup and
  server redundancy
• Failsafe Power Management Systems:
  Redundant power infrastructure with two independent power sources, and an emergency back-up generator
• Advanced Environmental Controls:
  Automated building monitoring with redundant HVAC system and extensive measures for fire prevention
  and containment

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Protected Information
and Privacy

Our uncompromising commitment to security means that no one has access to your information without your permission.

• 256-bit SSL security certificates for data encryption
• Leading anti-virus scanning, intrusion detection and protection
• Multiple firewalls and security redundancy
• Enforce acceptance of your disclaimer or terms and conditions before granting access to your data room

Managed User Access
and Permissions

Firmex gives you the power to control user access to projects, folders and documents, and to monitor usage.

• Enforce strong passwords, expiries and reuse restrictions to ensure user access is consistent with corporate policies
• Easily manage visibility into your data room with role-based access to folders or documents
• Get powerful document protection for Excel, Word, PowerPoint and PDFs
• Report dashboard gives you visibility into user activity to see when documents have been opened or printed, even after they’ve been downloaded